COMMERCIAL LAW ACADEMY PRIVACY POLICY

INTRODUCTION

This privacy policy (Policy) relates to your personal information in connection with your use of and access to the City Career Series websites (shop.citycareerseries.com and www.CommercialLaw.Academy) (the City Career Series Platform) and any services provided by City Career Series, including the provision or sale of handbooks and/or subscriptions (the City Career Series Platform and services together forming the City Career Series Services).

We are committed to protecting your information and your right to privacy. If you have any questions or concerns about our Policy, or our practices with regards to your personal information, please contact us via [email protected].

When you use the City Career Series Services, you trust us with your information and we take your privacy very seriously. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it.  We hope you take some time to read through it carefully, as it is important.  If there are any terms in this Policy that you do not agree with, please discontinue your use of the City Career Series Services.

CHANGES TO THIS POLICY OR YOUR PERSONAL INFORMATION 

We review this Policy regularly and it is your responsibility to check regularly and determine whether you still agree to comply with the Policy. If you do not agree to any changes to this Policy then you must immediately stop using the City Career Series Services. In the event we make any significant changes to this Policy we will use our reasonable endeavours to inform you of such changes in advance in writing.

It is important that the personal information we hold about you is true, complete, accurate and current. Accordingly, you must notify us of any changes to your personal information (for example, if you change your email address).

ABOUT US

The City Career Series Services are owned and operated by City Career Series Limited (trading as “City Career Series” and “Commercial Law Academy”), a company registered in England and Wales with company number 08915930 and whose registered office is situated at Churchill House C/O 1g Accountants, 137-139 Brent Street, London, England, NW4 4DJ (City Career Series/we/us/our). 

City Career Series is the controller (also known as a data controller) of, and is responsible for, your personal information. The term “you” refers to the user wishing to access and/or use the City Career Series Services.

The City Career Series Platform provides a comprehensive range of educational resources relating to the recruitment process for a wide variety of City careers, as well as resources designed to support the professional development of graduates.

This includes (but is not limited to) an e-learning platform through which you can purchase access to online content (www.commerciallaw.academy), an online store through which you can purchase physical books (https://shop.citycareerseries.com), various free newsletters which are sent via LinkedIn, MailChimp and Flodesk, a free online LinkedIn community for aspiring commercial lawyers, and access to paid-for webinars hosted via third party software (for example www.ClickMeeting.com) (together, our Products).

INFORMATION WE MAY COLLECT ABOUT YOU 

Personal information you disclose to us

In Short: We collect personal information that you provide to us including information such as your name, address, contact information, gender, job title, school/university, degree subject, year of graduation, social media handles/URLs and payment card information.

We collect personal information that you voluntarily provide to us when registering to use and actually using the City Career Series Services, or otherwise contacting us.

The personal information that we collect depends on the context of your interactions, the choices you make and the products and features you use. When you use the City Career Series Services and/or when you otherwise deal with us, we may collect the following information about you (the Information):

Information automatically collected

In Short: Some Information – such as IP addresses and/or browser and device characteristics – is collected automatically when you use the City Career Series Platform.

We automatically collect certain Information when you visit, use or navigate the City Career Series Services. This Information does not reveal your specific identity (unless your device name is the same as your name) but may include device and usage Information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, Information about how and when you use the City Career Series Platform and other technical Information.  This Information is primarily needed to maintain the security and operation of the City Career Series Platform, and for our internal analytics and reporting purposes.

Like many businesses, we also collect Information through cookies and similar technologies.  You can find out more about this in our Cookie Policy (see below).

HOW DO WE USE YOUR INFORMATION? 

In Short: We process your Information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent.

We use your Information collected via the City Career Series Services for a variety of business purposes described below. We process your Information for these purposes in reliance on our legitimate business interests (Business Purposes), in order to enter into or perform a contract with you (Contractual Reasons), with your consent (Consent), and/or for compliance with our legal obligations (Legal Reasons).  We indicate the specific processing grounds we rely on next to each purpose listed below.

We may process your Information for the following purposes:

WILL YOUR INFORMATION BE SHARED WITH ANYONE? 

In Short: We only share Information for Contractual Reasons, to fulfil our Business Purposes, or with your Consent.

We only share and disclose your Information in the following situations:

We may disclose aggregated, anonymous Information (i.e. Information from which you cannot be personally identified), or insights based on such anonymous Information, publicly and to selected third parties, including (without limitation) analytics and search engine providers to assist us in the improvement and optimisation of the City Career Series Services. In such circumstances we will not disclose any Information which can identify you personally.

You acknowledge that any Information you post within the City Career Series Platform (e.g. by way of forum post, course review, book review or discussion post) is posted entirely at your own risk and that by posting to a public platform you make that Information visible to third parties who can use that Information at their discretion.

IS YOUR INFORMATION TRANSFERRED INTERNTATIONALLY?

In Short: We may transfer, store, and process your Information in countries other than your own, but will take all reasonable steps to ensure it is protected.

We may transfer, store, and process your Information in countries other than your own. Examples include (but are not limited to):

When information is transferred outside of the UK, it may then be accessed by us from (i.e. transferred to) another country, for example the United Kingdom or a country in the European Union, and then transferred back again.

When we do transfer your Information outside of the UK, we will take all reasonably practicable measures to protect your Information in accordance with this Policy and applicable laws.  To the extent that any transfer requires approved safeguards to be in place, we will ensure these measures are in place.

THIRD PARTY WEBSITES 

In Short: We are not responsible for the safety of any Information that you share with third party providers who feature or advertise the City Career Series Services.

The City Career Series Platform may feature links to third party websites or social media channels or contain advertisements from third parties which may link to other websites, online services or mobile applications. We cannot guarantee the safety and privacy of data you provide to any third parties.  Any data collected by third parties is not covered by this Policy.

We are not responsible for the content or privacy and security practices and policies of any third parties, including other websites, services or applications that may be linked to or from the City Career Series Platform (including but not limited to the Thinkific, ClickMeeting, Flodesk and MailChimp websites/platforms). You should review the policies of such third parties and contact them directly if you have any related questions.

FOR HOW LONG DO WE KEEP YOUR INFORMATION? 

In Short: We keep your Information for as long as necessary to fulfil the purposes outlined in this Policy, unless a longer retention period is permitted or required by law.

We will only keep your Information for as long as it is necessary for the purposes set out in this Policy, unless a longer retention period is required or permitted by law (such as tax law, accounting requirements  or other legal or regulatory requirements). When we have no ongoing Business Purpose to justify the processing of your Information, we will either delete or anonymise it, or, if this is not possible (for example, because your Information has been stored in backup archives), then we will securely store your Information and isolate it from any further processing until deletion is possible.

HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your Information through a system of organisational and technical security measures.

We have implemented appropriate technical and organisational security measures designed to protect the security of any Information we process. However, please also remember that we cannot guarantee that the Internet itself is 100% secure. Although we will use our reasonable endeavours to protect your Information, transmission of personal Information to and from the City Career Series Platform is at your own risk. You should only access the City Career Series Services within a secure environment.

DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 16 years of age.

We do not knowingly solicit data from or market to children under 16 years of age.  By using the City Career Series Services, you represent that you are at least 16 years of age.  If we learn that Information from users less than 16 years of age has been collected, we will deactivate the relevant account(s) and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under 16 years of age, please contact us immediately via [email protected].

HOW DO WE HANDLE YOUR SOCIAL MEDIA LOG-INS? 

Summary: If you choose to register or log into our website using a social media account, we may have access to certain Information about you.

The City Career Series Platform may offer you the ability to register and log-in using your third-party social media account details (e.g. Facebook, Twitter etc).  Where you choose to do this, we will receive certain Information from your social media provider.  The Information we receive may vary depending on the social media provider concerned, but will often include your name, e-mail address, friends list, profile picture and other Information that you choose to make public. If you log-in using Facebook, we may also request access to other information related to your account, such as friends, check-ins and likes, and you may choose to grant or deny us access to each individual permission.

The Information that you post, transmit, or otherwise make available on such social media platforms may be viewed and/or used by other users of those networks and we have no control over that viewing and use and cannot prevent further use of that Information by third parties.

If you choose to link your City Career Series profile to a social media account, Information that you provide to us in the process may be included on your City Career Series profile. Additionally, your contacts on the social media platform(s) (Friends) may be able to see your activity on the City Career Series Platform.  A link to your public profile on the social media site may be added to your City Career Series profile and other members and users of the City Career Series Services may be able to see any Friends or links (e.g. friends of Friends) via the social network(s) that you have in common with them.

When you interact with us through social media networks, you acknowledge that we may access your Information that is held by that account, solely in accordance with your social media privacy settings.  Any links to social media are not under our control and remain solely your responsibility. 

You acknowledge that any Information posted via social media through the City Career Series Platform, or via any third party which you allow to access your content, is posted entirely at your own risk and that by posting to a public platform you make that Information visible to third parties who can use that Information at their discretion.

Please note that we do not control, and are not responsible for, other uses of your Information by your third-party social media provider(s). We recommend that you review their privacy policies to understand how they collect, use and share your Information, and how you can set your privacy preferences on their sites and apps.

YOUR CONSENT TO PROCESSING 

You will be required to give Consent to certain processing activities before we can process your Information.  Where applicable, we will seek Consent from you when you first submit Information to or through the City Career Series Services.

If you have previously given your Consent you may freely withdraw such Consent at any time. You can do this by emailing [email protected] or, where applicable, clicking the ‘Unsubscribe’ button that appears in mailing list communications.

If you withdraw your Consent, and if we do not have another legal basis for processing your Information, then we will stop processing your Information. If we do have another legal basis for processing your Information, then we may continue to do so subject to your legal rights.

Please note that if we need to process your Information in order for you to use the City Career Series Services and you object or do not provide Consent to us processing your Information, you accept that the City Career Series Services may no longer be available to you.

MARKETING AND OPTING OUT 

If you have given Consent to marketing we may contact you about our products, services, resources, promotions and special offers. If you no longer wish to receive such Information, you can withdraw your Consent at any time by sending an email to [email protected] or unsubscribing from the mailing list communications.

If you have given Consent, we may share your Information with carefully selected third party organisations and business partners (e.g. other organisations or individuals who collaborate on our books, online courses and/or webinars) and they may contact you directly. If you would prefer to no longer receive direct marketing communications from third parties and partners after previously giving your Consent, please contact those third parties and partners directly to withdraw the Consent.

Where you opt out of receiving marketing messages, this opt out will not apply to personal data provided to us in connection with your purchase of products or services (e.g. the purchase of books, subscriptions or webinar tickets), or your involvement in other related transactions.

ACCOUNT INFORMATION 

You may at any time review or change the Information in your account by logging into your Commercial Law Academy account.

If you wish to terminate your Commercial Law Academy account, please contact us via [email protected] and we can help you to do so.  Some Information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our T&Cs and/or comply with legal requirements.

WHAT ARE YOUR PRIVACY RIGHTS?

In Short: You have certain rights in respect of your Information.

You have certain rights in relation to the Information that we hold about you. Details of these rights and how to exercise them are set out below. Please note that we will require evidence of your identity before we are able to respond to any requests. This is a security measure to ensure that your Information is not disclosed to a person who does not have the right to receive it.  We may also contact you to ask you for further Information in relation to your request to speed up our response.  To exercise or discuss any of your rights, please contact us via  [email protected].


If we are relying on Consent to process your Information, you have the right to withdraw your Consent at any time. Please note however that this will not affect the lawfulness of the processing that occurred before the withdrawal of such Consent.

CONTACT US 

We welcome your feedback and questions on this Policy. If you wish to contact us about this Policy or have any other questions, please email us via [email protected].

You have the right to make a complaint at any time to the Information Commissioner’s Office (the ICO), the UK supervisory authority for data protection issues (https://ico.org.uk/concerns).  We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.




COMMERCIAL LAW ACADEMY COOKIES POLICY

INFORMATION ABOUT OUR USE OF COOKIES  

www.CommercialLaw.Academy and shop.citycareerseries.com (the Sites) use cookies to distinguish you from other users of the Sites. This helps us to provide you with a good experience when you browse the Sites and also allows us to improve the Sites.

By continuing to browse either of the Sites, you are agreeing to our use of cookies.  Please be aware that restricting cookies may impact on your user experience and may prevent you from using parts of the Sites.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer, if you consent. Cookies contain information that is transferred to your computer’s hard drive.

We use the following cookies:

You can find more information about the individual cookies we use and the purposes for which we use them in the below table:

Cookie Type

Cookie Name

Purpose

More information

Analytical/ performance cookies

Google Analytics

This cookie helps us to:

(a) Estimate our audience size and usage pattern.

(b) Understand how visitors navigate to and through the Sites.

(c) Track the effectiveness of digital marketing campaigns.

(d) Recognise you when you return to the Sites.

You can find out more about Google Analytics here.

Targeting Cookies

Google AdWords Conversion Tracking

This cookie helps us to deliver targeted online adverts based on your previous visits to the Sites.

These cookies expire within 30 days and do not contain information that can identify you personally.  Please refer to the Google Advertising Privacy Notice  and Google Privacy Policy for more information.

Targeting Cookies

Google AdWords Remarketing

This cookie helps us to deliver targeted online adverts based on your previous visits to the Sites.

Please refer to the Google Advertising Privacy Notice for more information about the ability to opt out and Google Privacy Policy.

Targeting Cookies

Google Tag Manager 

This cookie helps us to understand visitor information and the source of visits.

You can find out more about Google Tag Manager here.

Targeting Cookies 

Facebook Advertising 

This cookie helps us to deliver targeted online adverts based on your visits to the Sites.

Please refer to the Facebook cookie policy for more information 

MANAGING COOKIES

The most popular web browsers all allow you to manage cookies.  You can choose to accept or reject all cookies, or just specific types of cookies.

How to manage cookies in different web browsers

Most browsers will allow you to turn off cookies, although please note that turning off cookies may restrict your use of the Sites.

The following links provide information on how to modify the cookies settings on some popular browsers:

Please note that we do not currently respond to Do Not Track (DNT) signals.

We strongly recommend that you leave cookies active, because they enable you to take advantage of the most attractive features of the Sites, but this remains your personal choice.

You can also visit the About Cookies website for more information about cookies and how to manage them.

THIRD PARTY COOKIES

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control.

You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies.  However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Sites.

If you would like more information about these third-party cookies, it is available from www.youronlinechoices.com/uk.

Note that when third parties are collecting information about you, those third parties are acting as controllers in their own right (i.e. they are not acting on our behalf).

EMBEDDED CONTENT

Sometimes we embed content (for example images or videos) from third party websites such as YouTube. As a result, when you visit a page on our Sites that features such content, you may be presented with cookies from these third-party websites. We do not control these cookies and cannot prevent these websites or domains from collecting information relating to your use of such content.

You should check the relevant third-party websites for more information about such third parties, their websites or domains, their use of cookies and your data, and how to opt out of cookies. Such third parties may still gather usage information about you (e.g. number of views, plays, loads etc.) and may also be able to work out who you are even if you are not logged in to their services.

Read more about YouTube's privacy policy for embedded content.

SOCIAL NETWORKING AND SHARING TOOLS

On some pages, we also feature embedded 'Share' buttons or widgets that enable you to share content with friends through a number of popular social networking platforms (e.g. Twitter, Facebook, Instagram etc.).

These platforms may set cookies which can identify you as an individual, even when you are not logged in to their services. This means that such platforms may be collecting information about your broader online activities, as well as your activities whilst browsing the Sites.  We do not control these cookies and you should therefore check the relevant third-party platform(s) to understand how your information is or might be used and to determine how to opt out. 

CHANGES TO THIS COOKIE POLICY

We will review, and where necessary update, this policy. If we have your e-mail address, we may notify you of any material updates and, if necessary, ask you to confirm that you consent to such updates.